Time to Rethink the Traditional Conference
Conferences are evolving. The usual ballrooms and windowless meeting spaces? They’ve had their moment. It’s time to break free from the four walls and step into something fresh, immersive, and unforgettable: outdoor conferences.
At Bespoke Events Management, we’ve seen firsthand how taking corporate gatherings outdoors can transform engagement, creativity, and overall experience. We manage a portfolio of seven outdoor venues across Surrey, Kent, Sussex, and Cambridgeshire, offering stunning settings that bring a new energy to corporate events. Whether it’s a countryside retreat, a coastal backdrop, or a woodland escape, outdoor spaces create an experience that just can’t be replicated indoors.
Here’s why your next conference should be out in the open.
Fresh Air, Fresh Thinking
There’s something about being outside that clears the mind. It’s proven—nature boosts creativity, focus, and problem-solving. When people step away from the usual meeting setup, they think bigger, connect better, and engage more deeply.
How It Works:
Time outdoors has been shown to increase productivity and creativity by up to 50%.
Open-air environments naturally encourage more dynamic discussions and idea-sharing.
How We Make It Happen:
We craft spaces that inspire, whether it’s breakout zones under the trees, walking meetings with stunning views, or alfresco brainstorming sessions designed to shake up traditional formats.
Pro Tip: Ditch the standard sit-down discussion. Try a walking meeting or outdoor ideation session—movement fuels creativity.
Create an Experience, Not Just a Conference
Let’s be honest—most conferences blend into one another. But an outdoor setting? That sticks in people’s minds. It’s the difference between another work event and something they’ll talk about long after it’s over.
How It Works:
A stunning setting turns a conference into an experience.
Outdoor spaces energise attendees, making sessions feel more engaging.
How We Make It Happen:
Our seven venues across Surrey, Kent, Sussex, and Cambridgeshire provide a range of options, from countryside estates to woodlands and scenic open spaces. We tailor the setup to suit your event, ensuring everything flows seamlessly.
Pro Tip: Enhance the atmosphere with touches like acoustic live music during breaks or a stylish outdoor lounge for informal networking.
Prioritise Well-Being Without Even Trying
People are at their best when they feel good, and nothing fosters well-being quite like fresh air, natural light, and space to breathe.
How It Works:
Fresh air reduces stress and improves focus.
Natural surroundings create a calm, positive energy.
How We Make It Happen:
From comfortable outdoor seating to wellness zones with mindful experiences like yoga or guided breathwork, we create an environment where attendees feel good—physically and mentally.
Pro Tip: Swap a mid-day slump for a short wellness break—stretching, mindfulness, or even a cold-water therapy session can re-energise your group.
Flexibility That Works for You
Rigid, one-size-fits-all conference layouts don’t leave much room for creativity. Outdoor spaces, on the other hand, let you design a format that truly works for your audience.
How It Works:
Outdoor venues give you the freedom to shape your agenda around the space.
Flexible layouts allow for a mix of keynote sessions, interactive workshops, and breakout discussions.
How We Make It Happen:
With venues spread across Surrey, Kent, Sussex, and Cambridgeshire, we provide locations that fit different styles of events. Whether it’s a stage under the stars, a marquee with hard flooring, or small breakout pods in the trees, we design the space to suit your needs.
Pro Tip: Use different outdoor zones to keep energy levels up—networking hubs, interactive demo areas, or even a fireside wrap-up session.
Your Brand, Showcased in a Standout Way
A unique setting makes for a unique brand experience. With outdoor conferences, branding doesn’t just sit on a pop-up banner—it becomes part of the environment.
How It Works:
Natural backdrops create stunning, organic brand moments.
Customised setups bring your identity to life in fresh, unexpected ways.
How We Make It Happen:
From subtle branding touches to immersive experiences, we make sure every detail reflects your identity—whether that’s through nature-inspired styling, branded chill-out zones, or experiential activations.
Pro Tip: Let the setting shape your brand story—think eco-friendly installations, bespoke outdoor signage, and immersive experiences tied to your values.
A More Sustainable Approach
Sustainability isn’t a trend—it’s a responsibility. Hosting your conference outdoors is a natural step towards reducing environmental impact.
How It Works:
Less reliance on artificial lighting, air conditioning, and excessive power use.
Greater opportunities for eco-conscious setups, from reusable structures to low-impact catering.
How We Make It Happen:
We design events with sustainability in mind—from sourcing local, seasonal food to minimising waste and integrating reusables wherever possible.
Pro Tip: Go digital with schedules and handouts to cut down on paper waste while keeping things seamless and modern.
Stress-Free Execution—We Handle It All
The idea of an outdoor conference might feel exciting and overwhelming—but that’s where we come in. Outdoor events have unique logistics, and we know how to navigate them seamlessly.
How It Works:
Outdoor spaces require careful planning—weather contingencies, power solutions, and smart layouts.
A well-executed outdoor event should feel effortless for you and your attendees.
How We Make It Happen:
With our experience managing seven venues across the South East, we take care of every detail—from venue selection to on-the-day coordination. Whether it’s ensuring a solid weather contingency plan, setting up AV, or arranging transport, we’ve got it covered.
Pro Tip: Always have a weather plan. Elegant marquees, heated outdoor lounges, or cosy fire pits can keep the vibe strong, no matter the forecast.
Let’s Make It Happen
It’s time to move beyond traditional venues and rethink what a conference can be. Outdoors, your event becomes an experience—one that energises, inspires, and leaves a lasting impact.
At Bespoke Events Management, we make outdoor conferences seamless, from concept to execution. With seven unique venues across Surrey, Kent, Sussex, and Cambridgeshire, we’ll help you find the perfect setting and handle every detail.
Ready to switch things up? Let’s talk.
Pro Tip: The best outdoor venues book up fast—start planning now to secure the perfect setting for your event.