While we’ve been blessed with a stunning run of sunshine lately (long may it last!), any seasoned planner knows that British weather can be full of surprises.
At Bespoke Events Management, we don’t just plan for the best - we’re ready for everything. Rain doesn’t rattle us - it inspires us to get creative.
Here’s how we turn “What if it rains?” into “We’ve got this!” - because with us, wet weather is never a worry.
Large Marquees: Space for Every Occasion
Marquees are more than just a backup - they’re versatile, elegant spaces that keep your guests dry without compromising on style.
With the right design and setup, they can elevate your event while shielding it from the elements.
How We Use Them:
Flexible Sizes: Whether it’s an intimate gathering for 20 or a corporate festival for 500, our marquees come in various sizes to perfectly suit your guest list.
Customisable Interiors: From draped ceilings and chandeliers to modern, minimalist layouts, we design marquees to match your event’s theme and tone.
All-Weather Protection: Sturdy materials and smart drainage systems ensure the marquee remains a comfortable haven, even during heavy rain.
Pro Tip: Incorporate clear roof panels or panoramic sidewalls to allow natural light to filter through, creating a bright and airy space that feels connected to the outdoors.
Trackways and Matting: Practical and Polished
Mud and puddles are no match for our trackways and matting solutions.
Ensuring accessibility and comfort, these features protect both your guests and the venue grounds, keeping everything looking polished and professional.
How We Use Them:
Durable Walkways: Create stable pathways between key event areas, such as entrances, dining zones, and activity spaces.
Ground Protection: Prevent damage to lawns and fields, particularly in high-traffic areas like catering stations or entertainment zones.
Stylish Finishes: From elegant carpets to sleek rubberised surfaces, our matting options blend functionality with aesthetics.
Additional Benefits: Trackways can also support vehicles, ensuring delivery trucks or guest shuttles can move smoothly without getting stuck, even in soggy conditions.
Pro Tip: Highlight the walkways with subtle lighting or branded directional signage to enhance both safety and style.
Heated Covered Areas: Where Warmth Meets Comfort
Rainy weather often brings cooler temperatures, but we ensure your guests stay warm and comfortable with heated, covered spaces that blend seamlessly into your event’s design.
How We Use Them:
Stretch Tents: With their versatile shapes and optional side panels, these structures create cosy spaces while maintaining an open and airy feel.
Outdoor Heaters: Discreetly placed heaters or stylish fire pits provide warmth and ambience.
Lounge Zones: Think plush seating, warm blankets, and soft lighting for a luxurious retreat your guests won’t want to leave.
Additional Touches: Add weather-appropriate catering options like warm canapés, soup stations, or mulled drinks to keep guests feeling cared for and indulged.
Pro Tip: Offer hand-warmers or heated cushions as a thoughtful extra touch for ultimate guest comfort.
Branded Ponchos and Umbrellas: Practical Meets Promotional
Rain doesn’t have to dampen spirits - in fact, it can become a memorable part of your event with the right accessories.
Branded ponchos and umbrellas not only keep guests dry but also serve as unique, reusable keepsakes that reinforce your brand.
How We Use Them:
Custom Designs: High-quality ponchos or raincoats in your company colours or event theme.
Practical Giveaways: Durable umbrellas with logos or taglines, adding a promotional element to the rain-ready gear.
Brilliant Brand Moments: A sea of matching branded umbrellas or ponchos doesn’t just keep guests dry - it creates bold, on-brand photo opportunities that are perfect for media coverage or internal comms.
Additional Benefits: Umbrella stations or pop-up poncho kiosks show your guests that you’ve planned for every detail, enhancing their overall experience.
Pro Tip: Include a selection of children’s ponchos or smaller umbrellas for family-friendly events such as company summer parties.
A Contingency Plan for Every Event
At Bespoke Events Management, we believe that preparation is everything.
Every outdoor event we plan includes a comprehensive wet-weather contingency strategy, ensuring you can relax knowing we’ve thought of every possible scenario.
How We Plan Ahead:
Venue Analysis: We carefully assess the site, identifying areas prone to pooling water or mud and creating solutions to mitigate these risks.
Standby Suppliers: Trusted suppliers provide on-call support, ensuring additional equipment like extra marquees or heaters can be deployed quickly if needed.
Adaptable Timelines: From adjusting the order of activities to relocating specific elements, we build flexibility into your event schedule to accommodate last-minute changes.
Added Confidence: Our team provides on-site coordination throughout the event, making real-time adjustments and ensuring every detail goes smoothly, rain or shine.
Pro Tip: Include a “rainy day survival kit” for guests, such as waterproof bags for phones or small towels, to demonstrate thoughtfulness.
Rainy Day Activities: Fun That Doesn’t Fade
Rain doesn’t have to mean the end of outdoor fun.
With creative indoor or covered activities, your event can keep its energy and engagement intact, no matter the weather.
What We Recommend:
Interactive Workshops: Whether it’s a cocktail-making session, an art class, or a mini escape room, indoor workshops keep guests engaged and entertained.
Live Performances: Covered stages and acoustic acts create an intimate, enjoyable atmosphere under any weather conditions.
Photo Booths: Rain-themed props and backdrops turn showers into a playful and memorable feature of your event.
Pro Tip: Incorporate waterproof decor elements like bold colours or reflective materials that highlight rather than hide from the rain.
Why Bespoke Events Management Is Your Rainy-Day Ally
Planning for wet weather isn’t just about avoiding disruption - it’s about turning it into an opportunity to wow your guests with thoughtful, creative solutions.
At Bespoke Events Management, we pride ourselves on being ready for anything. With us, your outdoor event will be stunning, seamless, and stress-free, no matter what the forecast says.
Pro Tip: Remember, rain doesn’t have to be a problem - it can be part of the charm.
Let us help you embrace it with flair.
Rain or Shine, Let’s Create Something Extraordinary
Don’t let the weather hold you back from hosting the outdoor event of your dreams. At Bespoke Events Management, we combine expertise, creativity, and meticulous planning to ensure your event is a success - whatever the skies bring.
Contact us today to start planning your next outdoor event, and let’s show the rain just how brilliant a British event can be.